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Gym Sign-Up and Member Management Software

Where members become loyal customers

Spend less time on administrative tasks and more time engaging with your members. Our member management software takes care of the busywork so you don’t have to.

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Effortlessly boost member satisfaction

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Sign-ups that don’t slow you down

Our gym sign-up software helps new members get started quickly with a quick, hassle-free process, reducing administrative tasks and minimizing manual data entry.

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Check your gym’s pulse at a glance

Track key metrics, such as class attendance and member activity, from one dashboard so you always know how your fitness facility is doing.

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Create a constant connection with your members

Keep members engaged and informed with built-in messaging for important updates, reminders, and club news.

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Centralize all your member info

Avoid the hassle of dealing with multiple programs. Gym owners can easily access all member data, from preferences to attendance history, in a single, organized platform.

Gym Payment Software

Let us take the stress out of billing

Managing payments is at the core of our platform. Our member management software gives you powerful tools to streamline your billing, boost collections, and keep everything transparent. Most customers see a 95%+ collection rate within the first 30 days of switching—because we know how to get the job done.

Members can easily manage their own billing, from updating payment methods to viewing invoices, while your team stays focused on running the gym. With features like automated payment retries, detailed transaction histories, and PCI-compliant security, you’ll always know your revenue is in good hands.

Simplify Your Billing Now
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We focus on simplifying your operations so you can focus on growing your gym

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“ClubOS keeps us organized and on top of our followups! We are able to maintain a schedule and keep members on track. It is great to see the membership journey from lead-appointment-member.”

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"The ability to track a customer [with ClubOS] from when they enter as a lead through their entire member lifecycle allows us to provide them with a more enriched experience at Retro Fitness."

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“They really did a great job in helping us get set up, staying on track and training the staff here. Their teams went above and beyond and continue to provide excellent service and support. We wouldn't be experiencing this early success without them.”

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“Helps me track my potentials and current members 100% better than ever before, and the ease of use makes everything so much easier.”

Everyday convenience for you and your members

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Gym Sign-Ups

  • Gym Sign-Up Software

    Prospects can join your club in person or sign up on any device.
  • Custom Enrollment Options

    Tailor your enrollment page with custom membership types and special promotions to match your gym’s unique offers and branding.
  • Prospect Tracking and Follow-Up

    With features for monitoring sign-ups and following up with potential members who didn't complete the process, you can effectively track and convert prospects.
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Scheduling

  • Drag-and-Drop Scheduler

    With our intuitive drag-and-drop room designer and conflict resolution tool, you can easily schedule events and classes.
  • On-the-Go Scheduling

    Create and sign members up for classes or personal training sessions easily from anywhere.
  • Conflict Resolution Alerts

    Resolve scheduling conflicts quickly with immediate warnings and verify trainer availability to save time and avoid headaches.
  • Room Layout Management

    Customize your gym’s layout with the Room Designer to manage spaces, equipment, and reservations, ensuring optimal use of every area.
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Member Check-in

  • Flexible Check-In Options

    Enable members to check in quickly via QR code or barcode using our mobile app, your own app, or your door access system.
  • Location Access by Membership Type

    Offer different membership tiers to grant each individual member of an account access to one or more locations.
  • Control Access with Rules & Alerts

    Set up access rules for members based on their membership plan and enable staff to address expiring memberships, past due payments, and more with on-screen notifications at check-in.
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Point of Sale (POS) & Inventory Management

  • Member Purchases

    Members can easily purchase merchandise, add-ons, or training sessions not included in their membership fee.
  • Automated Inventory Management

    Clear navigation and automated inventory updates make it as easy for members to purchase as it is for you to manage your inventory.
  • Organized Inventory Categories

    Seamlessly organize inventory into categories like accessories, club apparel, supplements, and more for easy browsing and management.
  • Purchase Tracking

    Track all purchases on the member’s account for purchase history, trend reporting, and purchase-based communication.
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Analytics & Reporting

  • Dashboard Overview

    Get a bird’s-eye view of what your club is doing well with easy-to-read dashboards that highlight key stats and revenue trends.
  • Multi-Location Management

    Maintain consistency across multiple locations and identify opportunities for optimization and improvements.
  • Data-Driven Decision Making

    Make data-driven decisions that prioritize the member experience and grow your business faster.
  • Member Activity Tracking

    Gain visibility into member activity with analytics. Track progress and improve retention by sending targeted communications to celebrate milestones or address potential cancel risks.
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Employee Timeclock

  • Shift Check-Ins

    Let your employees easily check in and out at the start and end of their shifts.
  • Track Hours and Pay

    Quickly see the total hours worked and pay for any timeframe across all your locations.
  • Comprehensive Employee Info

    View all employees at any location at a glance, including emergency contact info, pay rate, and more.
  • Flexible Schedule Adjustments

    Effectively manage staff time and easily adjust as needed, keeping your daily operations running smoothly.
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ClubOS ONE

One platform, one simple way to grow your gym.

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CRM

Where leads become members

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Member Management

Where members become loyal customers

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Member Mobile

Where members are empowered

Learn More About ClubOS ONE

Empowering the best in fitness

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How ClubOS has helped gyms grow

Explore Our Resources

Pump up your fitness business knowledge with our blog

Advice on Opening a Gym & Choosing the Right Software

Posted by Club OS on Nov 18, 2024 07:32:10 PM

Advice on Opening a Gym & Choosing the Right Software

Creating Community Like a Boutique Fitness Studio: Insights from Spoke Cycle

Posted by Club OS on Nov 06, 2024 05:39:55 PM

Creating Community Like a Boutique Fitness Studio: Insights from Spoke Cycle

On-Demand Webinar | Unlock the Secrets to CRM Success: Demo and Tips for Gym Operators

Posted by Club OS on Oct 07, 2024 07:33:17 PM

On-Demand Webinar | Unlock the Secrets to CRM Success: Demo and Tips for Gym Operators

Explore Our Blog

Ready to grow your gym, increase retention, and boost revenue?

It’s time to simplify your operations and start seeing real growth. With ClubOS, you’ll engage your members like never before, simplify your daily tasks, and watch your gym thrive.

Don’t wait—book your free demo now and see how ClubOS will transform your gym’s operations.

Schedule a Demo
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Frequently Asked Questions

How can ClubOS member management help me improve member retention at my gym?

ClubOS provides tools for member management, to track member activity and send automated reminders and updates to keep members engaged. Our software can also identify at-risk members, allowing you to take action before they cancel. This is especially beneficial for fitness centers and martial arts studios aiming to maintain a loyal membership base.

How scalable is ClubOS for gyms with multiple locations?

ClubOS is built to grow with your business. Manage multiple locations effortlessly with centralized data, consistent member experiences, and location-specific reporting. Whether you operate a traditional gym, a martial arts school, or a fitness franchise, our system ensures seamless scalability.

How customizable is the software to fit my gym's unique offerings?

Our gym enrollment software supports custom membership types, promotions, and branding options, allowing you to tailor the experience to your gym’s specific needs.

How can ClubOS help simplify check-ins and class bookings for members?

ClubOS simplifies check-ins with QR code or barcode scanning, allowing members to check in quickly. The platform also makes it easy to reserve classes or book appointments through the mobile app or in person, ensuring smooth gym operations for staff and members alike.

What other tools does ClubOS offer?

In addition to member management, ClubOS provides a range of products to support your fitness center’s growth, including a powerful CRM with marketing tools for converting leads into members and a convenient mobile solution for members on the go.

ClubOS ONE is our fully integrated platform, combining member management, CRM, and member mobile for the best gym management software experience.